Best Project Management Software for Small Teams

Small teams need project management software that's easy to adopt, flexible enough to grow with the business, and powerful enough to keep everyone organized. The best tools help teams manage tasks, collaborate effectively, and keep projects moving without unnecessary complexity.

In this guide, we'll compare some of the most popular project management platforms for small teams and explain what to look for when choosing one.

What Makes Good Project Management Software?

The best project management software should help your team:

• Organize tasks
• Track project progress
• Assign responsibilities
• Collaborate effectively
• Meet deadlines
• Understand workloads

Many teams also benefit from built-in time tracking or integrations with dedicated time-tracking tools.

Popular Project Management Software

Some of the most widely used options include:

Asana

Asana offers flexible task management, timelines, and team collaboration features, making it a popular choice for marketing, operations, and creative teams.

ClickUp

ClickUp combines project management, documentation, dashboards, and automation in a highly customizable platform suitable for many different workflows.

Trello

Trello uses a simple Kanban board approach that's easy to learn and works well for smaller projects and teams.

Jira

Jira is designed primarily for software development teams and includes sprint planning, issue tracking, and agile project management features.

Notion

Notion combines documentation, databases, and lightweight project management, making it popular with startups and individuals.

Why Pair Project Management with Time Tracking?

Managing tasks tells you what needs to be done.

Time tracking tells you how long those tasks actually take.

Using both together helps your team:

• Improve future estimates
• Measure project profitability
• Track billable hours
• Balance workloads
• Identify bottlenecks

For many teams, the combination is more valuable than either tool on its own.

Why Many Teams Pair Toggl Track with Their Project Software

Rather than switching to a project management platform with built-in time tracking, many teams continue using their preferred project management software alongside Toggl Track.

With integrations for tools like Asana, ClickUp, Trello, Jira, Notion, and others, Toggl makes it easy to track time without changing your existing workflow.

Keep Time Tracking Just as Simple

Whether your team works in Asana, ClickUp, Jira, or another platform, Toggl Lockscreen Widget makes using Toggl Track even more convenient on iPhone.

Your active Toggl timer appears directly on your Lock Screen using Live Activities, allowing you to check your elapsed time or stop your timer without opening the Toggl Track app.

It's a small improvement that helps your team spend less time managing timers and more time moving projects forward.