Toggl Projects: How to Organize Your Time Tracking
As you begin tracking more work, simply starting and stopping timers isn't enough. Projects are one of Toggl Track's most important features, helping you organize your time entries so you can better understand where your time is being spent.
In this guide, we'll explain what Toggl Projects are, how they work, and some best practices for organizing your workspace.
What Are Toggl Projects?
A project is a way to group related time entries together.
Instead of having one long list of timers, you can organize your work into separate projects for different clients, businesses, classes, or personal goals.
For example, you might create projects such as:
- Client A
- Client B
- Website Redesign
- Mobile App
- Marketing
- Personal Learning
Every time entry can then be assigned to the appropriate project.
Why Use Projects?
Projects make your reports much more meaningful.
They help you:
- See how much time each project requires
- Compare workloads across clients
- Measure billable hours
- Track project profitability
- Estimate future work more accurately
Without projects, all of your tracked time is grouped together, making analysis much more difficult.
Projects vs. Tags
Projects and tags work together but serve different purposes.
| Projects | Tags |
|---|---|
| Organize work by client or initiative | Categorize individual activities |
| Usually long-term | Usually describe the type of work |
| Used for overall reporting | Used for detailed filtering |
For example, a project might be Website Redesign, while tags include Meeting, Design, and Development.
Tips for Organizing Projects
A simple project structure is usually the easiest to maintain.
Some best practices include:
- Create one project per client or major initiative.
- Use tags for specific activities.
- Archive projects that are no longer active.
- Review your project reports regularly.
Keeping your workspace organized makes your reports easier to understand over time.
Who Should Use Projects?
Projects are useful for almost every Toggl user, including:
- Freelancers
- Agencies
- Consultants
- Developers
- Students
- Small businesses
Even personal users can benefit by separating work, study, hobbies, and household tasks into different projects.
Make Project Tracking Effortless
Projects only provide useful insights if your time entries are accurate.
Toggl Lockscreen Widget helps make consistent tracking easier by displaying your active Toggl timer directly on your iPhone Lock Screen using Live Activities.
Visit the Toggl Lockscreen Widget landing page to learn more and get the app.
You can quickly check how long you've been working or stop your timer without opening the Toggl Track app, making it easier to keep every project organized and up to date.